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And the instructions are for Notes (Standard), but if you are running Notes (Basic) it should be somewhat similar. Additionally, the instructions are for configuring a Gmail account, but any other POP account including Yahoo, Outlook.com and AOL can be configured in a similar manner.
If you are using email marketing apps for Notes including HCL Notes Email Marketing Tool you should understand the recipeint sending limits... Gmail and Yahoo have a a 500 recipient sending limit per day unless you upgrade to a paid subscription account. If you exceed the limit you will not be able to send new messages for up to 24 hours. i.e. Google Workspace paid subscription account has a 2,000 recipient sending limit per day.
Note: As of May 30, 2022, Google will no longer support "Access for less secure apps" security option which has been replaced by "App Passwords" security option as seen in the instructions below. As of Oct 20, 2020 Yahoo no longer supports the existing sign-in functionality in your third-party email client. You must generate and manage the third-party app password using Yahoo Generate and manage third-party app passwords. Optionally, you can configure a Gmail account to receive other POP3 accounts such as Yahoo, Hotmail, AOL, etc. using Accounts and Import (Import mail and contacts) option.
1. Login to Gmail: Verify "2-Step Verification" is enabled. Click Account - Security - 2-Step Verification. If it is not enabled, then follow instructions to enable it.
2. Login to Gmail: Create an "App Password" for the HCL Notes mail client. Click Account - Security - App Passwords. Click Select App - Other (Custom name), type "HCL Notes" and click the GENERATE button as seen below. Copy the generated password to the Windows clipboard or save in Word / Notepad.
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3. Login to Gmail: Click the gear icon - Settings - See all settings - Forwarding and POP/IMAP. Click "Enable POP for mail that arrives from now on" as seen below. WARNING: Do not choose any other options unless absolutely necessary since many emails in your Gmail account can fill up your hard drive and put a strain on your internet bandwidth for many hours.
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4. Create a local Notes mailbox: Assuming Notes is already installed... Click File - Application - New.
Note: If Notes is not installed, then you should refer to these old install instructions, but be sure to reference back to this article which has the newer Notes 12 screenshots:
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5. Create a Notes Location profile: Click File - Locations - Manage Locations. Click the New button.
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Click the Servers tab.
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Click the Mail tab.
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Click Replication tab. Configure as seen below, then click OK.
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6. Open List: If the "Open" icon displays as seen below, then Right click Open, then left click: Dock the Open List
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7. Contacts - Advanced: Click the Contacts icon in the vertical bookmark bar (Open List), then click Advanced as seen below.
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8. Advanced - New Account (POP): Click New - Account as seen below.
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9. New Account (POP) - Basics: Configure as seen below, then click Advanced tab.
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10. New Account (POP) - Advanced: Click Advanced tab and Configure as seen below, then click Save & Close button.
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11. Advanced - New Account (SMTP): Click New - Account as seen below.
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12. New Account (SMTP) - Basics: Configure as seen below, then click Advanced tab.
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13. New Account (SMTP) - Advanced: Click Advanced tab and Configure as seen below, then click Save & Close button.
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14. Switch to Notes Location profile: Click File - Locations - Switch to Location - Google Gmail - OK.
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15. Open local Notes mailbox: Click File - Open - HCL Notes Application - File name: mail\gmail
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You are now ready to use the mailbox. Click the New button and test sending and receiving messages.
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16. Troubleshooting: Open (A) the Replication & Sync tab, (B) the outgoing internet mail router mailbox and (C) Check your Notes ID expiration date.
A. Replication & Sync: Click the icon displaying 2 circular arrows as seen below.
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B. Outgoing internet mail router mailbox: Click File - Open - HCL Notes Application - File name: smtp.box
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C. Check your Notes ID expiration date: Click File - Security - User Security, then type your password if prompted. Click Your Identity - Your Certificates.
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Reference Sources
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